Technology expense management (TEM)

Dial Down Technology Costs, Hassle-Free

Efficiently manage all network, mobility, and technology invoices through a purpose-built platform supported by subject matter experts who operate as an extension of the team.

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OVERVIEW

Simplify how organizations pay, allocate, and analyze technology expenses

Disconnected systems and manual workflows make managing network, mobility, and technology expenses complex and time-consuming. vCom’s unified platform centralizes invoice processing and expense allocation, ensuring accuracy, timeliness, and complete visibility into organizational spend. Expert services handle day-to-day expense management, freeing teams to focus on strategic initiatives that drive long-term value.

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Benefits of Technology Expense Management

Free teams to focus on what matters most

Gain complete visibility into assets, status, and spend through a unified platform with comprehensive analytics that empower smarter, data-driven decisions.

Optimized Spend

Control costs and see maximum savings through accurate expense tracking and ongoing optimization strategies.

Better Collaboration

Access powerful analytics that enable teams to collaborate more effectively and make decisions that boost the bottom line.

Personnel Relief

Alleviate the burden on staff, fill skill gaps, and ensure continuity with a dedicated team that is ready to do it all so teams don't have to.

Increased Efficiency

Streamline expense management processes, such as AP posting and GL coding, to reduce complexity and save time and resources.

Greater Visibility

View, manage, and pay all technology invoices in one place to improve visibility, identify spending patterns, and reduce errors across the organization.

INVOICE MANAGEMENT

Access invoices across technologies, vendors, and locations

Eliminate the hassle of managing invoices across multiple vendors and systems. All invoices are audited for accuracy and normalized for consistency, ensuring each payment aligns with the correct service. The Managed Pay service automates vendor payments on a defined schedule, reducing manual effort and improving financial accuracy.

Invoice Database
Invoice Language Standardization
Automated Invoice Approval Workflow
Variance Flagging and Resolution

ACCOUNTING

Simplify cost allocation and gain clarity around every asset

Eliminate the inefficiency and risk of manual entry. Automated GL coding and custom cost allocations streamline internal accounting while enhancing accuracy and control. The platform tracks budgets against actuals for greater visibility and accelerates processing by batching AP posting files for significant time savings.

Managed Pay with Payment Tracking
Automated General Ledger (GL) Coding and Cost Center Allocations
Batched Accounts Payable (AP) Posting Files

ANALYTICS

Empower better decisions with robust reporting and analytics

Gain deeper insight into technology spend with powerful reporting and analytics tools. Access a library of more than 100 prebuilt reports or create custom views through a robust reporting engine. Analyze 13 months of historical spend data by product, carrier, location, and more, and tailor dashboards to highlight the trends most relevant to organizational goals.

100+ Reports and Charts
Community Intelligence
Utilization Reporting
Cost Optimization

Technology Expense Management

Frequently asked questions

What is technology expense management or TEM?

Technology (or telecom) expense management involves managing and optimizing an organization’s technology expenses, including costs related to voice, data, and wireless services.

Why is technology expense management important?

technology expense management helps businesses control technology costs, improve budgeting accuracy, identify billing errors, and enhance overall resource allocation.

How can technology expense management improve cost savings?

By analyzing usage patterns, negotiating contracts, and identifying unnecessary services, expense management can significantly reduce technology costs — by as much as 40%.

Why should organizations use software for technology expense management?

Leveraging a software platform like ours can help organizations automate invoice processing, usage tracking, and reporting to provide comprehensive expense visibility.

What should customers expect during the implementation process?

Our project managers will guide customers through the implementation process, which involves:

An initial assessment of current technology or telecom landscape
Data collection
Software setup
Training for teams on how to use the platform effectively

Can vCom pay an organization's invoices for them?

Yes, with our Managed Pay offering, vCom can assist in ensuring technology invoices are paid on time. Please note that additional pass-through fees may apply.

Is there a limit on how many invoices can be loaded into the platform?

There is no limit. We can also help organizations develop a strategy to consolidate invoices and vendors, reducing the number of invoices that are processed each month.

Can you work with existing accounting systems?

Absolutely — Our Technology Expense Management solution seamlessly integrates with your existing accounting system. It automates many of the manual tasks required by accounting software, and our team of experts collaborates with teams, customizing it to meet specific business needs. Plus, the platform provides robust automated and ad-hoc reporting options for all reporting requirements.

CUSTOMER TESTIMONIALS

Get real results with software and services that meet you where you are

I wish I discovered vCom six months earlier. We wouldn't have gotten into the situation we were in previously. Before you sign a long-term contract with somebody, talk to vCom.

Jason King

VP of IT, Norfolk Iron & Metal Group

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Serena Jones

CEO, Company Name

Dial Down Technology Costs, Hassle-Free

Simplify how organizations pay, allocate, and analyze technology expenses

"I wish I discovered vCom six months earlier. We wouldn't have gotten into the situation we were in previously. Before you sign a long-term contract
with somebody, talk to vCom."