#MobileMonday – Inventory Management

April 13, 2015

Strategy Analytics predicts that by 2020, the number of internet-connected devices will reach 33 billion, and the number of connections per person will hit 4.3. Although this may seem like a lot, it really isn’t. Connected devices don’t just mean smart phones, which, along with PCs and tablets barely make up one third of all connected devices. It’s the “emerging categories” of Internet of Things (IoT) and wearables that are going to make up the lion’s share of connected devices.

A typical sales person at my organization is assigned a laptop, a tablet, and a phone. That’s already three connected devices, each with data requirements, and this is by no means atypical. While there are many employees that will have one or fewer connected devices, three isn’t unusual, and some will even have 4, 5 or more. How are you managing those devices?

Any successful mobility management program begins with an inventory. It’s critical that whatever solution you select begins with building a detailed inventory that includes every device – whether or not it’s on plan or “owned” by an employee – from procurement to end-of-life. The inventory should be maintained regularly, compared to invoices and employee records, and audited. Inventory reports should include

  • Employee
  • Employee department
  • Employee cost center
  • Employee contact information
  • Service provider, plan, cost, and features
  • Plan activation and contract end dates
  • Replacement eligibility
  • Bill payment method

Once you’ve gathered all of this information, you may be surprised to find how many devices and plans you’re paying for that are being used by former employees. If you’re looking for a way to find some cost savings, just comparing your mobile invoices to your employee records can deliver some low hanging fruit. We’ve heard stories of former employees continuing to use their work-provided mobile devices. For some quick and dirty calculations, assume $100 per month in service (and who knows what happens when they have overages or roaming charges) and you’re continuing to pay that former employee $1,200 per year. Wouldn’t that look nice put back into your budget?

Meet our management team

Audrey Bio image

Prior to joining vCom, Audrey was the Chief Marketing Officer of Energy Recovery Inc (NASDAQ: ERII) from 2012-2015 and its VP of Marketing, joining the company as a small start-up organization in 2005. During her tenure, she led the global marketing strategies, built a disruptive global brand by growing revenue 5-fold from $10M to $50M, increased market share from 20% to 90% and completed an IPO. Audrey positioned the company for further growth by uncovering new applications – taking the company from $50M to $5B worth of addressable markets. She has championed product development in cross-functional teams with R&D, engineering and production to successfully launch new products globally.

As a result of building a strong brand, communications and culture, her work received 4 global industry awards in single year by Institute of Engineering and Innovation (IET). She was also recognized as an Innovation Finalist of the Year. Audrey served as a Board member of a non-profit, developed and promoted STEM programs and led philanthropic efforts for low-income families. She holds an MBA from Pepperdine University and a bachelor’s degree in Social Sciences from Michigan State University.