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Technology expense management (TEM)

Dial Down IT Costs, Hassle-Free

Efficiently manage all of your technology and telecom invoices with our specialized software and expert support that feels like an extension of your team.

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Invoices Expense chart
vManager billing trend chart
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OVERVIEW

Simplify how you pay, allocate, and analyze your IT expenses

Managing IT expenses without a plan adds up. Legacy systems and disjointed workflows slow invoice processing and disrupt expense allocation across departments. With vCom, your teams leverage a single, unified platform to ensure the timely and accurate processing of all your IT invoices and access in-depth analysis tools for visibility into your IT spend. Outsource time-consuming expense management tasks, saving you time and effort, so you can focus on the bigger picture. 

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"I wish I discovered vCom six months earlier. We wouldn't have gotten into the situation we were in previously.     Before you sign a long-term contract
with somebody, talk to vCom."

- Jason King, VP of IT, Norfolk Iron & Metal Group

Technology Expense Management Benefits

You have better things to do than manage bills

Let us lead the way with total asset, status, and spend visibility, plus comprehensive analytics to drive better decision-making.

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Optimized Spend

Control your costs and see maximum savings through accurate expense tracking and ongoing optimization strategies.
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Better Collaboration

Access powerful analytics that enable IT and Finance teams to collaborate more effectively and make decisions that boost the bottom line. 
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Personnel Relief

Alleviate the burden on your staff, fill skill gaps, and ensure continuity with a dedicated team that is ready to do it all so you don't have to.
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Increased Efficiency

Streamline expense management processes, such as AP posting and GL coding, to reduce complexity and save time and resources.

A dashboard

Greater Visibility

See, manage, and pay all your invoices in one place, so you can identify spending patterns, see where your money is going, and reduce errors.

vCom_Expense Management Shot 2 Managed Pay

IT INVOICE MANAGEMENT

Access invoices across technologies, vendors, and locations

No more chasing invoices from one vendor to the next or across your internal tech stack. No matter the vendor or technology, all invoices are audited for accuracy and normalized to remove confusing jargon, so you know you’re paying the right amount for the right service. Plus, our Managed Pay service lets you automatically send payments to vendors on a schedule you define.

  • Invoice Database
  • Invoice Language Standardization
  • Automated Invoice Approval Workflow
  • Variance Flagging and Resolution 
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IT ACCOUNTING

Simplify cost allocation and gain clarity around every asset

Eliminate the tedious and error-ridden process of manual entry. Our automated GL coding and custom cost allocations make it easy to manage your internal accounting processes with confidence. Our proprietary software, vManager, tracks your budget against actuals for greater visibility and cuts time by batching your AP posting files, which saves 3-5 minutes. 

  • Managed Pay with Payment Tracking
  • Automated General Ledger (GL) Coding and Cost Center Allocations
  • Batched Accounts Payable (AP) Posting Files
Screenshot of vCom Expense Management software

IT ANALYTICS

Make clearer, data-backed decisions with robust reporting in hand

Get to the bottom of your IT spend with our extensive reporting tools. Choose from our library of 100+ templated reports, or create your own with our robust reporting engine. Get a closer look at spend details by accessing your comprehensive 13-month trend history by product, carrier, location, and more. Plus, customize your dashboard based on the trends most relevant to your business operations.

  • 100+ Reports and Charts
  • Community Intelligence
  • Utilization Reporting
  • Mobile Cost Optimization

IT Expense Management

Frequently asked questions

What is expense management?

IT expense management (also known as technology or telecom expense management, TEM) involves managing and optimizing an organization’s technology expenses, including costs related to voice, data, and wireless services.

Why is expense management important?

Expense management helps businesses like yours control technology costs, improve budgeting accuracy, identify billing errors, and enhance overall resource allocation.

How can expense management improve cost savings?

By analyzing usage patterns, negotiating contracts, and identifying unnecessary services, expense management can significantly reduce your technology costs — by as much as 40%.

Why should I use software for expense management?

Leveraging a software platform like vManager can help you automate invoice processing, usage tracking, and reporting to provide comprehensive expense visibility.

What should I expect during the implementation process?

Our project managers will guide you through the implementation process, which involves:

  • An initial assessment of your current technology or telecom landscape
  • Data collection
  • Software setup
  • Training for your team on how to use the vManager effectively

Can vCom pay my invoices for me?

Yes, with our Managed Pay offering, vCom can assist in ensuring your invoices are paid on time. Please note that additional pass-through fees may apply.

Is there a limit on how many invoices I can load into vManager?

There is no limit. We can also help you develop a strategy to consolidate invoices and vendors, reducing the number of invoices you need to process each month.

Can you work with my existing accounting system?

Absolutely — vCom Expense Management seamlessly integrates with your existing accounting system. Our solution automates many of the manual tasks required by accounting software, and our team of experts collaborates with you, customizing it to meet your specific needs. Plus, vManager provides robust automated and ad-hoc reporting options for all your reporting requirements.

CUSTOMER TESTIMONIALS

Get real results with software and services that meet you where you are

I wish I discovered vCom six months earlier. We wouldn't have gotten into the situation we were in previously. Before you sign a long-term contract with somebody, talk to vCom.

Jason King
VP of IT, Norfolk Iron & Metal Group

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